What are the Top Equipment Rentals for Outdoor Event Setups?

Outdoor events require careful planning and the right tools to run smoothly. From setting up stages to managing large crowds, having the right equipment rentals makes the process faster, safer, and more efficient. The right machines can save time, reduce labor costs, and ensure everything is ready on schedule.

Boom Lifts for Event Lighting and Rigging

Boom lifts are essential for outdoor events that require overhead work. They provide the height and reach needed to install lighting, banners, or audio equipment in open spaces. Articulating boom lifts can maneuver around obstacles, while telescopic boom lifts offer maximum height for large-scale venues. Best uses for boom lifts in outdoor event setups:

• Installing stage lighting rigs at concerts or festivals with precision and stability.
• Hanging large banners, decorations, or promotional signage above entry points or stages.
• Positioning cameras or filming equipment to capture wide-angle event footage.
• Accessing high points on temporary structures or stadiums without scaffolding.

Pro Tip: Choose an electric boom lift if the setup area is noise-sensitive, such as near residential zones, and a diesel model for open, rough terrain.

Forklifts for Material Handling

Forklifts are a must-have when moving heavy event materials quickly and safely. They can handle large pallets of chairs, tables, staging equipment, and other supplies. Using forklifts during setup ensures materials are placed exactly where they are needed, reducing delays. Best uses for forklifts in outdoor events:

• Unloading trucks filled with tents, flooring, or sound equipment and placing them near setup locations.
• Transporting heavy stage components or crowd control barriers across the event site.
• Moving bulk supplies like concession stock or merchandise to vendor areas efficiently.
• Assisting with teardown by quickly loading event materials back onto transport vehicles.

Pro Tip: For events with narrow pathways or mixed indoor-outdoor spaces, consider a smaller, maneuverable forklift that can navigate tight areas.

Scissor Lifts for Stage and Structure Assembly

Scissor lifts are perfect for tasks that require vertical access and a stable work platform. They are commonly used for assembling stages, setting up large screens, or installing decor at elevated heights. Their ability to carry workers and tools at the same time increases efficiency during setup. Best uses for scissor lifts in event setups:

• Building multi-level stage backdrops and safely securing panels or props.
• Installing projection screens or LED walls in performance or viewing areas.
• Setting up temporary roof structures and securing overhead rigging.
• Hanging drapes, canopies, or other decorative elements in large tents or pavilions.

Pro Tip: For outdoor setups on uneven ground, choose a rough terrain scissor lift with four-wheel drive for stability and safety. Need a Lift for Your Outdoor Event? From lighting and rigging to material handling and stage assembly, the right equipment rentals can make outdoor event setups faster, safer, and more professional. Boom lifts provide overhead access, forklifts move heavy loads with ease, and scissor lifts give crews a stable platform to work at height. At Discount Lift Rentals, our team can help you choose the right equipment rentals for your jobsite. Contact us today to book the equipment rentals that will make your next outdoor event setup a success.